Wanting to keep track of work tasks and not wanting to use the employer supplied task manager (Outlook) I created the following workflow to create a Reminders item and Trello Card from an email I send to my personal email account. Here are the steps that you need to follow to replicate this workflow. 1. Modify the Applescript Configuration to suit your needs, eg Trello email etc The Applescript needs to be saved in the following location /Users/(User Name)/Library/Application Scripts/com.apple.mail I use the method of using a standard Applescript rather than one designed specifically for Mail Rules as I find the Mail Rules version does not run reliably. 2. If you want to use Reminders Tags, create a Shortcut as follows 3. Create a Rule to trigger the Applescript if a Mail message is received using your nominated Task Tag, *** in my case. 4. Create an email and prepend *** to the Subject. If you want to set a due date beyond today, just add a number ...
Now that Shortcuts is available on the Mac as well as iOS devices, I am slowly switching, where possible, my workflows over to Shortcuts , making them cross-platform. This Shortcut duplicates most of my Obsidian Daily Journal workflow that predominately relied on Applescript, making it unusable on my iPhone and iPad. The output for pasting into my Obsidian daily note will list all of today's Calendar events and the open Reminder tasks. There are links to the apps that can be used on all devices. If the routine is run on my Mac (which I typically do each morning), it will send the details of the Calendar events and Reminder tasks as an email to my work address. The Shortcut can be downloaded here. Hope it gives you some ideas on automating a similar process to suit your needs.
I recently moved my Daily Journal process from DEVONthink 3 to Obsidian . Through a combination of Applescript and Shell commands I have automated the creation of the Journal via a Keyboard Maestro macro. Along with some standard Categories such as Weather (via wttr.in ), Daily Quotes and News Headlines (via DEVONthink RSS feeds) I wanted to add in Today’s Events from Calendar and due tasks from Reminders. Unfortunately the process to extract Calendar Events via Applescript is notoriously slow. Luckily by using icalBuddy via a Shell script this process is much quicker. The icalBuddy approach does not allow for a direct link to the Calendar Event but I included a link to the App for both the Mac and iOS version. Getting Reminders Tasks can also be slow but this process can be improved if you regularly delete completed tasks. The Applescript I use creates an entry in Obsidian listing the Reminders List and Task Name with a direct link to the Task that works on both platforms. As ...
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